Careers

Event Coordinator

Location:  Nailsworth, Gloucestershire
Type:  Full time permanent contract

Summary:

The Events Coordinator will work as a key member of a small, friendly and dynamic team across a range of international exhibitions and conference.  The main purpose of the job is to handle the administration for the exhibitors but to also assist with conference administration and general event planning.

The Role:

The role of the Event Coordinator will include the following tasks:

• Responsible for handling all communication with confirmed exhibitors including answering queries as required, preparing regular exhibitor bulletins and reminding clients of important deadlines
• Liaison with speakers, committee, chairman and poster presenters
• Maintaining accurate administration lists of all confirmed exhibitors including accurate floorplans, exhibitor’s lists and furniture orders
• Responsible for coordinating online handbooks that provide exhibitors with the necessary information to participate in the exhibition
• Coordinating all registration systems both pre-show and onsite at the events including setting up of all online systems and handling all delegate and visitor enquiries
• Liaison with exhibition contractors including freight, accommodation and stand contractors as required
• Venue liaison: Room set up, catering requirements, deliveries and timings
• Assist with the recruitment and management of temporary staff as required
• Maintaining accurate databases as required
• Booking travel and accommodation for staff and speakers
• Sourcing promotional giveaways
• Attending exhibitions both in the UK and abroad as required.  Unsociable hours are required at times.
• Basic administrative duties as required

Your Profile:

• High energy, proactive individual:  You are a proactive individual who does everything to your best ability.  You thrive when working for a company that is known as one of the best within the industry.
• Exceptional Organisational Skills:  Your organisational skills, attention to detail and ability to multi-task, is second to none.  With hundreds of clients working over a portfolio of events you will be called upon to juggle a large volume of tasks on a daily basis. 
• Outstanding Customer Service:  You naturally provide exceptional customer service and are always willing to go the extra mile for your clients.
• Excellent communication skills: There will be a lot of communication by email but on site you will be face to face with your clients where your communication skills will need to excel.
• Ability to work under pressure:  You thrive at working under pressure but equally you plan ahead to ensure that you take advantage of down times.  The nature of the events business is that customer enquires hit their peak just as you reach your busiest stage in the planning cycle.
• Willingness to be flexible:  Flexibility is key when working for a small company.  You are a team player that is happy to assist with other team members tasks where required.  If a new challenge is identified you are happy to change focus and work towards the common goal.
• Positive friendly attitude:  You have a positive, ‘can do’ type of attitude that is always willing to give something a try. 
• Fast Learner:  You are a fast learner and are always keen to grow and develop.

Ideal skill set of the person that we are seeking:

• Experience in event or conference organising
• Very proficient in the use of Microsoft Word, Excel, Powerpoint, Outlook.
• A natural ability to work with a range of IT systems and packages

The Company:

Intelligent Exhibitions is an international exhibition and conference organiser with a strong track record in delivering specialist, science and technology focused international trade events. A young company that was founded in 2006 and now has a small portfolio of events around the world.  Their philosophy is to be ‘intelligent’ about the events that they organise; to find unique ways of delivering traditional events; to ensure that they are the best within their industry; to recruit only the right staff, use the best systems and deliver value to clients and contacts. 

Apply Now:

Please send curriculum vitae to info@intelligentexhibitions.com